Events Assistant

We are looking for a warm, organized, hands-on Events Assistant to support our events team through wedding and live music season. This role works closely with the events manager to help bring weddings, private events, workshops, and barn gatherings to life.

RESPONSIBILITIES

• Event prep & day-of support:
• Assist with set up of event spaces on event days
• Help batch cocktails and drinks, keep beverage inventory
• Support timeline management on event days
• Help with guest flow, vendor arrivals, and smooth transitions throughout the event
• Assist with breakdown and reset of event spaces

• Reply to new event inquiries with pre-drafted email templates
• Help prepare and send event contracts (filling in names & details)
• Maintain client files, documents, and deadlines
• Keep the events manager’s calendar updated with meetings, deadlines, and walkthroughs
• Assist with sending reminder emails and follow-ups to couples and vendors

• Warm, friendly, and grounded, someone who enjoys making people feel cared for
• Highly organized with great attention to detail
• Comfortable juggling multiple moving pieces
• Strong written communication
• Reliable, self-directed, and calm under pressure
• Happy working evenings & weekends (Wednesday evenings + Saturdays are a must)
• Experience in hospitality or events is a bonus, but not required- we’re looking for the right personality and work style

• Seasonal role: May 12th  – November 14th (potential for winter work in the restaurant)
• Event weekends are essential
• Weekday hours available for admin + prep
• Flexible mix of scheduled shifts and on-call/event-day hours
• 35-40 hours per week